# AI Setups That Work # https://www.aisetupsthatwork.com > Documented AI setups for everyday people going beyond one-off chat—personal life, work, and small business. Skill levels: Beginner / Intermediate / Advanced. Paths: Personal, Work, Small business. Each page has steps, time-saved estimates (labeled), and linked public sources. We do not claim independent verification. ## About - Canonical site: https://www.aisetupsthatwork.com - Audience: People who still use AI chat like Google search and want repeatable workflows; small business is one lane, not the whole site - Each setup page: use case, documented steps, copy-paste prompt (when applicable), time-saved estimate (labeled), tips, linked sources ## Machine-readable feeds - JSON (all setups): https://www.aisetupsthatwork.com/setups.json - RSS (setups): https://www.aisetupsthatwork.com/rss.xml ## Primary pages - Home: https://www.aisetupsthatwork.com/ - Setup quiz: https://www.aisetupsthatwork.com/quiz/ - Start here (beginner path): https://www.aisetupsthatwork.com/start/ - Start here starter pack (subscriber incentive): https://www.aisetupsthatwork.com/starter-pack/ - Personal: https://www.aisetupsthatwork.com/personal/ - Work: https://www.aisetupsthatwork.com/work/ - Small business: https://www.aisetupsthatwork.com/small-business/ - All setups (filters): https://www.aisetupsthatwork.com/setups/ - New setups feed: https://www.aisetupsthatwork.com/new/ - Where AI gets stuck: https://www.aisetupsthatwork.com/where-ai-gets-stuck/ - Submit a setup: https://www.aisetupsthatwork.com/submit/ - About: https://www.aisetupsthatwork.com/about/ - Sponsors (media kit): https://www.aisetupsthatwork.com/sponsors/ - Refer a friend (coming soon): https://www.aisetupsthatwork.com/refer/ ## Setup pages - Capture estimate leads and draft quote follow-ups: https://www.aisetupsthatwork.com/setups/capture-leads-and-follow-up-quotes/ - Extract vendor invoices and bundle the month for accounting: https://www.aisetupsthatwork.com/setups/vendor-invoices-and-accounting/ - Morning inbox briefing and multi-inbox triage: https://www.aisetupsthatwork.com/setups/inbox-morning-triage/ - Summarize customer calls and flag local leads: https://www.aisetupsthatwork.com/setups/summarize-service-calls-for-small-business/ - Prep for meetings from the right email thread: https://www.aisetupsthatwork.com/setups/meeting-prep-from-email-and-calendar/ - Track recurring software spend and idle charges: https://www.aisetupsthatwork.com/setups/track-recurring-software-spend/ - Weekly personal brief from calendar and inbox: https://www.aisetupsthatwork.com/setups/weekly-personal-life-brief/ - Compare a big purchase with a saved research brief: https://www.aisetupsthatwork.com/setups/compare-big-purchases-with-research-brief/ - AI meal plan and grocery list: https://www.aisetupsthatwork.com/setups/ai-meal-plan-and-grocery-list/ - Meeting notes to action items and follow-up email: https://www.aisetupsthatwork.com/setups/ai-meeting-notes-to-action-items/ - Build a lead-gen site with an AI bot: https://www.aisetupsthatwork.com/setups/build-a-lead-gen-site-with-an-ai-bot/ - Turn rough notes into a work status update: https://www.aisetupsthatwork.com/setups/status-update-from-rough-notes/ - Grok Bot shared-computer security audit: https://www.aisetupsthatwork.com/setups/grok-bot-shared-computer-security-audit/ - iPhone Action Button opens one Grok Bot: https://www.aisetupsthatwork.com/setups/iphone-action-button-opens-grok-bot/ - Route Grok Bot tasks to your Claude and ChatGPT subscriptions: https://www.aisetupsthatwork.com/setups/route-grok-bot-tasks-to-claude-and-chatgpt-subscriptions/ - Turn your X bookmarks into a second brain with Grok Bot: https://www.aisetupsthatwork.com/setups/turn-x-bookmarks-into-a-second-brain-with-grok-bot/ - How to add a shared Grok Bot template when Add Bot fails: https://www.aisetupsthatwork.com/setups/add-a-grok-bot-template-as-coworker/ - How to plan a trip with Grok Bot (approve before it books): https://www.aisetupsthatwork.com/setups/plan-a-trip-with-grok-bot-approve-before-booking/ - Turn a messy draft into a clear, polite work email: https://www.aisetupsthatwork.com/setups/turn-messy-draft-into-polite-work-email/ - ChatGPT Prompt for Tailoring Your Resume to a Job Description: https://www.aisetupsthatwork.com/setups/tailor-resume-to-job-description-with-ai/ - How to Use AI to Reply to Google Reviews (Even the Bad Ones): https://www.aisetupsthatwork.com/setups/reply-to-google-reviews-with-ai/ - How to Use AI to Create a Budget (Copy-Paste Prompt): https://www.aisetupsthatwork.com/setups/create-a-budget-with-ai/ - How to Use ChatGPT to Write a Complaint Letter That Gets a Response: https://www.aisetupsthatwork.com/setups/write-a-complaint-letter-with-chatgpt/ - AI Chore Chart Generator for Kids (Printable Weekly Chart): https://www.aisetupsthatwork.com/setups/ai-chore-chart-for-kids/ - AI to Write a Job Description (Copy-Paste Prompt for Hiring): https://www.aisetupsthatwork.com/setups/write-a-job-description-with-ai/ - Can I Use AI to Organize My Computer Files? (Safe Draft-Only Plan): https://www.aisetupsthatwork.com/setups/organize-computer-files-with-ai/ - How to Use ChatGPT to Write a Letter of Recommendation: https://www.aisetupsthatwork.com/setups/write-a-letter-of-recommendation-with-chatgpt/ - ChatGPT scheduled reminders with Tasks: https://www.aisetupsthatwork.com/setups/chatgpt-scheduled-reminders-with-tasks/ - ChatGPT travel itinerary you approve before booking: https://www.aisetupsthatwork.com/setups/chatgpt-travel-itinerary/ - ChatGPT workout plan with your constraints: https://www.aisetupsthatwork.com/setups/chatgpt-workout-plan/ - Draft a client invoice in ChatGPT from your notes: https://www.aisetupsthatwork.com/setups/chatgpt-invoice-from-email/ - Claude Projects for small business repeat work: https://www.aisetupsthatwork.com/setups/claude-projects-for-small-business/ - Claude vs ChatGPT for everyday writing (honest comparison): https://www.aisetupsthatwork.com/setups/claude-vs-chatgpt-for-writing/ - How to give your AI bot a long-term memory with an Obsidian vault: https://www.aisetupsthatwork.com/setups/give-your-ai-bot-a-long-term-memory-with-obsidian/ - How to use AI to find new clients for a small cleaning business: https://www.aisetupsthatwork.com/setups/find-new-clients-for-a-cleaning-business-with-ai/ - Batch a week of social posts in one sitting: https://www.aisetupsthatwork.com/setups/batch-a-week-of-social-posts-with-ai/ - Run a 15-minute AI weekly review: https://www.aisetupsthatwork.com/setups/ai-weekly-review-and-planning/ - Research competitors through your customer’s eyes: https://www.aisetupsthatwork.com/setups/research-competitors-with-ai/ - Log receipts by photo instead of typing: https://www.aisetupsthatwork.com/setups/receipt-expense-log-with-ai/ - Learn a new skill with an AI study plan: https://www.aisetupsthatwork.com/setups/learn-a-new-skill-with-ai-study-plan/ - Reply to 1-Star Reviews Without Sounding Like a Robot: https://www.aisetupsthatwork.com/setups/reply-to-one-star-reviews-with-ai/ - Ask Happy Customers for Reviews at the Right Moment: https://www.aisetupsthatwork.com/setups/ask-happy-customers-for-reviews/ - Make a Review QR Card Customers Actually Scan: https://www.aisetupsthatwork.com/setups/review-qr-card-that-gets-scanned/ - Thank-You Replies for 5-Star Reviews That Do Not Sound Canned: https://www.aisetupsthatwork.com/setups/thank-you-replies-for-five-star-reviews/ - Write a Rental Reference Letter With AI: https://www.aisetupsthatwork.com/setups/write-rental-reference-letter-with-ai/ - Ask for LinkedIn Recommendations (and Get Yeses): https://www.aisetupsthatwork.com/setups/ask-for-linkedin-recommendations/ - Turn Good Reviews Into Social Media Posts: https://www.aisetupsthatwork.com/setups/turn-reviews-into-social-posts/ - Read 100 Reviews in 20 Minutes: Find What Customers Really Complain About: https://www.aisetupsthatwork.com/setups/summarize-reviews-to-find-complaints/ - One Weekly Brief for Reviews Across Google, Yelp, and Facebook: https://www.aisetupsthatwork.com/setups/weekly-review-monitoring-brief/ - Restaurant Review Replies: Templates for Yelp, Google, and TripAdvisor: https://www.aisetupsthatwork.com/setups/restaurant-review-response-templates/ - Dispute a Fake or Unfair Review (and Know When to Let It Go): https://www.aisetupsthatwork.com/setups/dispute-fake-or-unfair-reviews/ - Write Reviews That Actually Help People: https://www.aisetupsthatwork.com/setups/write-helpful-reviews-with-ai/ - A Review Response Playbook Your Whole Team Can Follow: https://www.aisetupsthatwork.com/setups/team-review-response-playbook/ - Your Reputation Command Center: Monitor, Respond, Improve: https://www.aisetupsthatwork.com/setups/reputation-command-center-small-business/ - Unsubscribe From Junk Email in Bulk: https://www.aisetupsthatwork.com/setups/bulk-unsubscribe-junk-email/ - Turn a Long Email Thread Into a Decision Summary: https://www.aisetupsthatwork.com/setups/summarize-long-email-thread-decision/ - Triage Your Newsletters Once a Week: https://www.aisetupsthatwork.com/setups/weekly-newsletter-triage/ - Find Every Subscription and Free Trial in Your Inbox: https://www.aisetupsthatwork.com/setups/find-subscriptions-and-free-trials-in-inbox/ - Write an Out-of-Office Reply That Actually Helps: https://www.aisetupsthatwork.com/setups/write-out-of-office-that-helps/ - Turn a Week of School Emails Into One Summary: https://www.aisetupsthatwork.com/setups/summarize-school-emails-for-parents/ - Draft the Hard Emails: Saying No and Following Up Twice: https://www.aisetupsthatwork.com/setups/draft-difficult-emails-with-ai/ - Build a Template Bank for Repeat Business Emails: https://www.aisetupsthatwork.com/setups/small-business-email-templates/ - Write Cold Outreach That Does Not Sound Like Spam: https://www.aisetupsthatwork.com/setups/cold-outreach-that-doesnt-sound-like-spam/ - Draft Invoice-Chase Emails That Get Paid: https://www.aisetupsthatwork.com/setups/invoice-chase-email-drafts/ - Email Bankruptcy: A Recovery Plan for 5,000 Unread: https://www.aisetupsthatwork.com/setups/email-bankruptcy-recovery-plan/ - Condense a 50-Message Thread Before a Meeting: https://www.aisetupsthatwork.com/setups/condense-50-message-thread-before-meeting/ - Turn Voicemails Into an Action List: https://www.aisetupsthatwork.com/setups/voicemails-to-action-list/ - Inbox Autopilot: Filters Plus a Daily AI Digest: https://www.aisetupsthatwork.com/setups/inbox-autopilot-filters-and-ai-summaries/ - Time-block your week with AI: https://www.aisetupsthatwork.com/setups/time-block-your-week-with-ai/ - Plan a family calendar with two working parents: https://www.aisetupsthatwork.com/setups/family-calendar-plan-two-working-parents/ - Batch your dentist, doctor, and car appointments: https://www.aisetupsthatwork.com/setups/batch-appointments-dentist-doctor-car/ - Schedule bill payments so nothing is late: https://www.aisetupsthatwork.com/setups/schedule-bill-payments-with-ai/ - Build a morning routine that survives kids: https://www.aisetupsthatwork.com/setups/morning-routine-that-survives-kids/ - Write appointment reminder texts for your small business: https://www.aisetupsthatwork.com/setups/appointment-reminder-texts-small-business/ - Plan project deadlines backwards from launch: https://www.aisetupsthatwork.com/setups/backwards-project-deadlines-from-launch/ - Schedule deep-work blocks that actually hold: https://www.aisetupsthatwork.com/setups/schedule-deep-work-blocks-with-ai/ - Build a year-long home maintenance calendar: https://www.aisetupsthatwork.com/setups/yearly-home-maintenance-calendar/ - Coordinate a volunteer or team schedule without the group-text chaos: https://www.aisetupsthatwork.com/setups/coordinate-team-volunteer-schedule/ - Plan a wedding or big event timeline with AI: https://www.aisetupsthatwork.com/setups/wedding-event-timeline-with-ai/ - Plan a month of social media on one calendar: https://www.aisetupsthatwork.com/setups/plan-a-month-of-social-media-with-ai/ - Automate appointment reminders end to end: https://www.aisetupsthatwork.com/setups/automated-appointment-reminders-small-business/ - Audit your calendar with AI and take hours back: https://www.aisetupsthatwork.com/setups/audit-your-calendar-with-ai/ - Turn messy job notes into a clean quote: https://www.aisetupsthatwork.com/setups/write-a-quote-from-messy-notes/ - Follow up on quotes that went cold: https://www.aisetupsthatwork.com/setups/follow-up-on-quotes-gone-cold/ - Ask happy customers for referrals: https://www.aisetupsthatwork.com/setups/ask-happy-customers-for-referrals/ - Qualify leads with five questions: https://www.aisetupsthatwork.com/setups/qualify-leads-with-five-questions/ - Win back past customers with email: https://www.aisetupsthatwork.com/setups/win-back-past-customers-with-email/ - Write a services page that converts: https://www.aisetupsthatwork.com/setups/write-a-services-page-that-converts/ - Turn a finished job into a case study: https://www.aisetupsthatwork.com/setups/turn-a-finished-job-into-a-case-study/ - Build a pricing sheet that answers objections: https://www.aisetupsthatwork.com/setups/pricing-sheet-that-answers-objections/ - Never drop a networking contact again: https://www.aisetupsthatwork.com/setups/networking-follow-up-system/ - Sort trade show leads before they go cold: https://www.aisetupsthatwork.com/setups/triage-trade-show-leads-fast/ - Plan a seasonal promotion without the scramble: https://www.aisetupsthatwork.com/setups/plan-a-seasonal-promotion/ - Make a one-page leave-behind for pitches: https://www.aisetupsthatwork.com/setups/one-page-leave-behind-for-pitches/ - Build a local prospect list with AI help: https://www.aisetupsthatwork.com/setups/build-a-local-prospect-list-with-ai/ - Score inbound leads so the best ones reach you first: https://www.aisetupsthatwork.com/setups/score-and-route-inbound-leads/ - Chase late payments without the awkward email: https://www.aisetupsthatwork.com/setups/chase-late-payments-with-ai/ - Price a job so you do not lose money on it: https://www.aisetupsthatwork.com/setups/price-a-job-without-losing-money/ - Do a month of bookkeeping in one sitting: https://www.aisetupsthatwork.com/setups/monthly-bookkeeping-one-sitting/ - Sort your expenses into tax-ready categories: https://www.aisetupsthatwork.com/setups/expense-categories-for-tax-time/ - Write payment terms that actually protect you: https://www.aisetupsthatwork.com/setups/payment-terms-that-protect-you/ - Estimate your quarterly taxes without the panic: https://www.aisetupsthatwork.com/setups/estimate-quarterly-taxes-freelancer/ - Build an invoice template that gets paid faster: https://www.aisetupsthatwork.com/setups/invoice-template-that-gets-paid-faster/ - Track who owes you what, every week: https://www.aisetupsthatwork.com/setups/track-who-owes-you-what/ - Decide whether to take cards, cash, or checks: https://www.aisetupsthatwork.com/setups/cash-vs-card-vs-check-fees/ - Audit your business subscriptions in one afternoon: https://www.aisetupsthatwork.com/setups/business-subscription-audit/ - Keep a mileage log without the notebook: https://www.aisetupsthatwork.com/setups/mileage-log-without-notebook/ - Separate your business and personal money for good: https://www.aisetupsthatwork.com/setups/separate-business-and-personal-money/ - Build your year-end tax document checklist: https://www.aisetupsthatwork.com/setups/year-end-tax-document-checklist/ - Pay yourself first as a solo operator: https://www.aisetupsthatwork.com/setups/pay-yourself-first-solo-operator/ - Compare phone and internet plans without the fine-print headache: https://www.aisetupsthatwork.com/setups/compare-phone-and-internet-plans-with-ai/ - Research a used car before you buy: reliability, price, and scams: https://www.aisetupsthatwork.com/setups/research-a-used-car-before-buying-with-ai/ - Fact-check a viral claim before you share it: https://www.aisetupsthatwork.com/setups/fact-check-a-viral-claim-with-ai/ - Turn a long report into a one-page brief: https://www.aisetupsthatwork.com/setups/summarize-a-long-report-into-a-one-pager/ - Compare insurance quotes apples to apples: https://www.aisetupsthatwork.com/setups/compare-insurance-quotes-apples-to-apples/ - Vet a contractor before you hire them: https://www.aisetupsthatwork.com/setups/vet-a-contractor-before-you-hire/ - Research a medical procedure before your appointment: https://www.aisetupsthatwork.com/setups/research-a-medical-procedure-before-your-appointment/ - Compare colleges side by side: cost, grad rates, and outcomes: https://www.aisetupsthatwork.com/setups/compare-colleges-side-by-side-with-ai/ - Research a neighborhood before you move: https://www.aisetupsthatwork.com/setups/research-a-neighborhood-before-you-move/ - Compare software tools for your team without the sales calls: https://www.aisetupsthatwork.com/setups/compare-software-tools-for-your-team/ - Do due diligence on a job offer before you sign: https://www.aisetupsthatwork.com/setups/due-diligence-on-a-job-offer-with-ai/ - Research grants and assistance programs you actually qualify for: https://www.aisetupsthatwork.com/setups/research-grants-and-assistance-programs/ - Build a reading ladder to learn a complex topic fast: https://www.aisetupsthatwork.com/setups/build-a-reading-ladder-for-a-complex-topic/ - Turn book notes into decisions instead of a highlight graveyard: https://www.aisetupsthatwork.com/setups/turn-book-notes-into-decisions/ - Weekly Home Reset Checklist (A Plan You Will Actually Follow): https://www.aisetupsthatwork.com/setups/weekly-home-reset-checklist/ - Packing List for Any Trip (AI Builds It From Your Itinerary): https://www.aisetupsthatwork.com/setups/packing-list-for-any-trip/ - Bedtime Routine That Actually Winds Kids Down: https://www.aisetupsthatwork.com/setups/bedtime-routine-that-winds-kids-down/ - Grocery Budgeting for a Family (A Meal Plan That Fits the Number): https://www.aisetupsthatwork.com/setups/grocery-budgeting-for-a-family/ - Declutter One Room With a Keep / Toss / Donate Plan: https://www.aisetupsthatwork.com/setups/declutter-one-room-keep-toss-plan/ - Will Checklist: Get Your Documents Ready Before You See a Lawyer: https://www.aisetupsthatwork.com/setups/will-checklist-with-ai/ - Plan a Kid’s Birthday Party on a Budget: https://www.aisetupsthatwork.com/setups/birthday-party-on-a-budget/ - Car Maintenance Schedule You Will Actually Follow: https://www.aisetupsthatwork.com/setups/car-maintenance-schedule/ - Home Inventory for Insurance (Photo Walkthrough in an Afternoon): https://www.aisetupsthatwork.com/setups/home-inventory-for-insurance/ - Writing Difficult Texts: Boundaries and Apologies That Sound Like You: https://www.aisetupsthatwork.com/setups/writing-difficult-texts/ - Plan Holiday Gifts Without the January Debt Hangover: https://www.aisetupsthatwork.com/setups/holiday-gifts-without-debt/ - New Baby Prep Checklist (The Short List That Actually Matters): https://www.aisetupsthatwork.com/setups/new-baby-prep-checklist/ - Pet Care Instructions for Your Sitter (One Sheet, No Panic Texts): https://www.aisetupsthatwork.com/setups/pet-care-instructions-for-sitter/ - Organize Family Photos (A Folder System You Will Keep Up): https://www.aisetupsthatwork.com/setups/organizing-family-photos/ - Garage Cleanout Plan (One Weekend, Four Piles): https://www.aisetupsthatwork.com/setups/garage-cleanout-plan/ - Write a Rental Listing That Gets Replies: https://www.aisetupsthatwork.com/setups/writing-a-rental-listing/ - Say no to scope creep without losing the client: https://www.aisetupsthatwork.com/setups/say-no-to-scope-creep-without-losing-the-client/ - Reply to an unreasonable refund request: https://www.aisetupsthatwork.com/setups/reply-to-an-unreasonable-refund-request/ - Turn how you work into a written SOP: https://www.aisetupsthatwork.com/setups/turn-how-you-work-into-a-written-sop/ - Onboard your first employees: https://www.aisetupsthatwork.com/setups/onboard-your-first-employees/ - Mock behavioral interview with AI: https://www.aisetupsthatwork.com/setups/mock-behavioral-interview-with-ai/ - Fix your LinkedIn headline for recruiters: https://www.aisetupsthatwork.com/setups/fix-your-linkedin-headline-for-recruiters/ - Write your self review from your notes: https://www.aisetupsthatwork.com/setups/write-your-self-review-from-your-notes/ - Build your case for a raise or promotion: https://www.aisetupsthatwork.com/setups/build-your-case-for-a-raise-or-promotion/ - Resignation letter and exit conversation: https://www.aisetupsthatwork.com/setups/resignation-letter-and-exit-conversation/ - Laid off: first-week plan: https://www.aisetupsthatwork.com/setups/laid-off-first-week-plan/ - Plan a career change in 90 days: https://www.aisetupsthatwork.com/setups/plan-a-career-change-in-90-days/ - Etsy listing titles, tags, and descriptions with AI: https://www.aisetupsthatwork.com/setups/etsy-listing-titles-tags-and-descriptions-with-ai/ - Write an Amazon product listing that follows the rules: https://www.aisetupsthatwork.com/setups/write-an-amazon-product-listing-with-ai/ - Write bulk product descriptions for Shopify without duplicates: https://www.aisetupsthatwork.com/setups/bulk-product-descriptions-for-shopify/ - Build an abandoned cart email sequence that recovers sales: https://www.aisetupsthatwork.com/setups/abandoned-cart-email-sequence/ - Write a clear ecommerce returns policy page: https://www.aisetupsthatwork.com/setups/write-an-ecommerce-returns-policy/ - Track inventory in a spreadsheet with reorder alerts: https://www.aisetupsthatwork.com/setups/inventory-tracker-with-reorder-alerts/ - Write real estate listing descriptions that avoid fair housing trouble: https://www.aisetupsthatwork.com/setups/safe-real-estate-listing-descriptions/ - Word late rent notices landlords can stand behind: https://www.aisetupsthatwork.com/setups/landlord-late-rent-communication/ - Set up Airbnb guest message templates that send themselves: https://www.aisetupsthatwork.com/setups/airbnb-guest-message-templates/ - Optimize your Google Business Profile to show up locally: https://www.aisetupsthatwork.com/setups/optimize-your-google-business-profile/ - Test ad copy on a small budget without wasting spend: https://www.aisetupsthatwork.com/setups/small-budget-ad-copy-testing/ - Turn a podcast transcript into show notes and timestamps: https://www.aisetupsthatwork.com/setups/podcast-show-notes-and-timestamps-with-ai/ - Build your first virtual assistant delegation list: https://www.aisetupsthatwork.com/setups/first-virtual-assistant-delegation-list/ - Decide whether to bid an RFP, then answer it well: https://www.aisetupsthatwork.com/setups/bid-or-skip-an-rfp/ - Find Out Why Customers Cancel With a Short Exit Survey: https://www.aisetupsthatwork.com/setups/cancellation-survey-that-gets-answers/ - Write a Short Customer Survey People Actually Finish: https://www.aisetupsthatwork.com/setups/customer-survey-that-gets-responses/ - 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