Let customers book a quote call straight into your calendar, with buffers, daily limits and reminders, so you stop arranging times by text.
Who it is for
Service businesses that book estimates or consultations. Once the page is live, people book real time on your calendar, so set availability and buffers before you share the link.
Tools
A Calendly account
Your Google, Outlook or Microsoft Office calendar
ChatGPT or Claude to draft the event text and reminders
Steps
Connect your work calendar. Calendly says connecting calendars keeps availability in sync and avoids double bookings, and it works with Google, Outlook and Microsoft Office.
Set the hours you actually take calls. Calendly lists preferred hours, daily meeting limits and built-in buffers as availability options.
Create one event type called Quote Call, 20 or 30 minutes, with 2 or 3 intake questions: what the job is, where it is, and a phone number.
Run the prompt below for the event description and reminder emails, then paste them in.
Turn on reminder emails in the Workflows section. Calendly describes automations for meeting reminders and follow-ups.
Book a test call yourself from the live link and check the reminders arrive.
Put the link in your email signature, texts and social profiles.
The prompt
Write the text for my booking page.
Business: [NAME, what you do, area you cover]
Event: a [20 or 30]-minute quote call
What callers should bring: [photos, address, measurements, or nothing]
Write:
- A 2-sentence event description that says what the call covers
- 3 intake questions
- A reminder email for 24 hours before, under 60 words
- A reminder text for 2 hours before, under 160 characters
Rules:
- Use only the facts I gave you. No invented promises about prices or timing.
- Show me the text first. Do not send anything.
Tips
Calendly's workflows can also send follow-ups after the call, a natural place for the quote itself.
Website embeds put the booking calendar on your own site, per Calendly's features page.
Daily limits keep a fully booked day of calls from replacing the work itself.