Make your AI agent stop and show you every email, booking or post as a draft with a one-line summary, and wait for your OK before it goes out.
Who it is for
Anyone whose AI assistant can send, book or post through connected apps, and who wants a human check on everything that leaves the business.
Tools
ChatGPT or Claude with the apps you use connected
The agent's project or custom instructions
Steps
Find where your agent keeps standing instructions: project instructions, custom instructions or the agent's settings.
Paste the approval rule from the prompt below. It turns every outgoing action into a draft plus a short summary of who, what and when.
Keep the tool's own approval setting on as a second lock. Anthropic says its Google Workspace connectors ask for approval before sending, replying or forwarding by default.
Test it: ask the agent to email yourself a fake quote. It should stop and show the draft, not send.
Approve with a clear word, such as SEND, so a vague reply like ok does not count as approval.
If it ever sends without asking, disconnect that app, tighten the instruction and test again.
The prompt
Add this rule to your standing instructions and follow it every time:
Before anything leaves my business (email, message, booking, calendar invite, post, payment, refund):
1. Prepare it as a draft only.
2. Show me: who it goes to, the full text, and when it would go out.
3. Add one line: what could go wrong if this is wrong.
4. Wait. Only proceed when I reply with the word SEND for that item.
5. If I reply with anything else, treat it as an edit or a no.
If you are unsure whether something counts as leaving the business, treat it as if it does.
Tips
One approval word per item stops a single yes from releasing a whole batch.
Ask for the one-line risk note; it makes bad drafts obvious at a glance.
Re-test after any change to the agent's apps or model.