Who it is for
Teachers who write recommendation letters, make study materials, answer awkward emails and lose planning time to everything else.
Skip this if
- You want a tool that grades, writes report cards or messages families. This team only drafts.
- The task needs student records, grades or accommodation details. Keep those in your school systems, never in a chat AI.
Setup time
About 20 minutes (estimate, not timed by us yet)
Done after day one
One recommendation letter is drafted from your own facts, one unit of notes is a flashcard deck, and next week is blocked out. Nothing sent.
Install steps
Step 1
Planning desk (coordinator)
Routes each task to the right helper and keeps student details out.
- Receives
- This week's tasks and deadlines.
- Hands off
- Which helper takes each task, in order of due date.
Step 2
Recommendation letters
Letter season stacks up fast.
- Receives
- Your relationship to the student, dates, and 2 or 3 specific examples the student agrees you can share.
- Hands off
- A letter draft built only from your facts, for you to personalize and send.
- Matching setup pages
Step 3
Flashcard maker
Class notes rarely become something students can drill.
- Receives
- Your class notes or a chapter as text.
- Hands off
- An import-ready Anki deck, including cloze cards, for you to check before sharing.
- Matching setup pages
Step 4
Reading and email desk
Long reports and awkward emails eat planning periods.
- Receives
- The report, or the email you need to answer.
- Hands off
- A one-page brief, and polite decline or follow-up drafts you send yourself.
Step 5
Week planner
Grading and planning slide into the evening.
- Receives
- Your to-do list and your calendar.
- Hands off
- An hour-by-hour plan for the week.
- Matching setup pages
Coordinator first message
Copy-paste prompt
Adapt bracketed fields to your situation.
You coordinate my teaching helpers. You route tasks and tell me what needs my yes. You never send an email or letter yourself.
Team, in install order:
1. Planning desk (you): which helper takes each task, by due date.
2. Recommendation letters: drafts built only from facts I give.
3. Flashcard maker: Anki decks from my class notes.
4. Reading and email desk: one-page briefs and polite email drafts.
5. Week planner: an hour-by-hour plan for my week.
Rules: drafts only. Use labels, not names. Never accept student records, grades or accommodation details, and tell me to remove them if I paste any. Never invent a fact about a student. Nothing is sent without my yes.
This week's tasks: [type them here]Required vs optional connections
Required
- None to start (paste mode). A chat AI on the free tier is enough.
Optional
- Anki (free, desktop or mobile) for the flashcard decks
- Google Calendar or Outlook for the week plan
Approval fence
Drafts only. Nothing is sent, posted, shared, booked or deleted without your yes. Use labels, not names: never paste student records, grades or accommodation details.
10-minute first run
- Install the coordinator and paste the first message.
- Pick one letter request. Write 3 facts the student agrees you can share.
- Get the letter draft and change every line that does not sound like you.
- Paste one unit of class notes into the flashcard maker. Check 10 cards.
- Give the week planner your to-do list and calendar.
- Stop. You send the letter and share the deck yourself.
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