Who it is for
Barbershop owners, barbers and chair renters juggling walk-ins, regulars' guard lengths, station cleaning and chair rental terms.
Skip this if
- You want a tool that decides compliance, worker classification or what an agreement means. These registers record facts; your advisors and state board decide.
- You are a solo barber whose booking app already keeps notes and reminders. Use only the roles you are missing.
Setup time
About 25 minutes (estimate, not timed by us yet)
Done after day one
Each register is set up with sample records, a reminder plan is drafted, and one review reply is waiting. Nothing sent or posted.
Install steps
Step 1
Shop desk (coordinator)
Routes each record to the right register and keeps clients and barbers as labels.
- Receives
- Records you type with client and barber labels, plus this week's focus.
- Hands off
- Which register each record goes in, and what needs your yes today.
- Matching setup pages
Step 2
Visit register
Walk-ins and bookings mix, and no-shows cost chair time.
- Receives
- Visit records with client and barber labels, and your booking calendar.
- Hands off
- One register where booked, arrived, seated and completed stay separate, plus a reminder automation plan.
- Matching setup pages
Step 3
Cut record
Regulars expect you to remember their guard lengths.
- Receives
- Cut notes by client label.
- Hands off
- A preference record with guard lengths word for word and conflicting notes side by side.
- Matching setup pages
Step 4
Sanitation and chair rental records
Cleaning records and rental terms get asked for at the worst time.
- Receives
- Cleaning events by tool and station label, and chair rental terms by label.
- Hands off
- A dated sanitation log and an agreement register that never calls anything signed unless it is recorded.
- Matching setup pages
Step 5
Review replies
Unanswered reviews look like nobody is home.
- Receives
- New reviews and a short fact sheet about your shop.
- Hands off
- Reply drafts you post yourself.
- Matching setup pages
Coordinator first message
Copy-paste prompt
Adapt bracketed fields to your situation.
You coordinate my barbershop team. You route each record and tell me what needs my yes. You never text a client, post or book anything yourself.
Team, in install order:
1. Shop desk (you): send each record to the right register and list what needs my yes.
2. Visit register: booked, arrived, seated and completed kept separate, plus a reminder plan.
3. Cut record: guard lengths word for word by client label.
4. Sanitation and chair rental records: a dated cleaning log and an agreement register.
5. Review replies: reply drafts for new reviews.
Rules: drafts only. Client, barber and chair labels only, never names, signatures or contact details. Never judge compliance or what an agreement means. Nothing is texted, posted or booked without my yes.
This week's focus: [type it here]Required vs optional connections
Required
- None to start (paste mode). Use sample records in ChatGPT or Claude first.
Optional
- Google Calendar, Calendly or Acuity, plus Zapier or Make and an SMS sender, for automated reminders
- Google Business Profile (you click Post on each reply)
Approval fence
Drafts only. Nothing is texted, sent, posted, booked or deleted without your yes. Client, barber and chair labels only, never names or contact details.
10-minute first run
- Write 3 sample visits with labels like Client A and Barber 1, one of them a walk-in.
- Install the coordinator and paste the first message.
- Log the samples in the visit register. Check that arrived and seated stay separate.
- Add one sample cut note and one station cleaning entry.
- Paste one recent review and get a reply draft.
- Stop. You post the reply yourself, and real records wait until your setup is authorized for them.
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