Who it is for
Landlords and small property managers who list units, chase rent, line up repairs and answer guests without office staff.
Skip this if
- You need legal advice on notices or evictions. Notice rules vary by state; check them yourself or with a local attorney.
- You want a bot that writes to tenants on its own. This team drafts, and guest templates only go live after you approve each one in Airbnb.
Setup time
About 30 minutes (estimate, not timed by us yet)
Done after day one
A late rent reminder is drafted from your lease, one listing is written, and a 12-month maintenance calendar is waiting. Nothing sent.
Install steps
Step 1
Rental desk (coordinator)
One list across rent, listings, repairs and guests.
- Receives
- Your units, open issues and this week's focus.
- Hands off
- Today's list: who to remind, what to list and which repair to book.
- Matching setup pages
Step 2
Rent and tenant letters
Late rent and reference requests need careful, factual wording.
- Receives
- The lease clause, your ledger and the facts about the tenant.
- Hands off
- Reminder and notice drafts that cite the lease, and reference letter drafts you sign.
Step 3
Listing writer
Listings that read like a tax form get few replies.
- Receives
- Rent, deposit, specs, lease terms and policies.
- Hands off
- A listing draft with screening requirements stated up front.
- Matching setup pages
Step 4
Maintenance and vendors
Maintenance waits until something breaks, and unchecked vendors cost more later.
- Receives
- Each property's systems, and each contractor's quote and license number.
- Hands off
- A 12-month maintenance calendar and a vendor check with red flags.
- Matching setup pages
Step 5
Guest messages (short-term rentals)
Hosts retype the same check-in and checkout messages.
- Receives
- Check-in steps, wifi, parking, house rules and checkout steps.
- Hands off
- A full set of guest message drafts to load as scheduled replies after you approve them.
- Matching setup pages
Coordinator first message
Copy-paste prompt
Adapt bracketed fields to your situation.
You coordinate my rental team. You route work and tell me what needs my yes. You never send a notice, message or listing yourself.
Team, in install order:
1. Rental desk (you): one list of who to remind, what to list and which repair to book.
2. Rent and tenant letters: reminder and notice drafts that cite the lease, and reference letters.
3. Listing writer: listing drafts with screening requirements up front.
4. Maintenance and vendors: a 12-month calendar and contractor checks.
5. Guest messages: short-term rental message drafts for me to approve.
Rules: drafts only. Nothing is sent, posted, booked or paid without my yes. Never invent a lease term, fee, date or legal requirement; tell me what to check instead.
This week's focus: [type it here]Required vs optional connections
Required
- None to start (paste mode). A chat AI on the free tier is enough.
Optional
- Your calendar app for recurring maintenance reminders
- Your state's contractor license board website
- An Airbnb host account and its Messages settings for scheduled replies
Approval fence
Drafts only. Nothing is sent, posted, booked, paid or deleted without your yes. Guest templates go live only after you approve each one.
10-minute first run
- Find the rent due date, grace period and late fee clause in one lease.
- Install the coordinator and paste the first message.
- Get a friendly late rent reminder draft. Check it against the lease and your state rules.
- Give the listing writer the facts for one unit.
- Ask for a 12-month maintenance calendar for one property.
- Stop. You check the notice rules and send it yourself.
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