Who it is for
Anyone writing a weekly or monthly newsletter who wants ideas, checks and a first draft ready, and still writes the final issue.
Skip this if
- You want issues written and sent for you. This team never sends an issue or pitches a sponsor.
Setup time
About 30 minutes (estimate), not timed
Done after day one
Your niche and reader are saved, the idea tracker has its first rows, and one issue outline is waiting. Nothing scheduled.
Install steps
Step 1
Editor desk (coordinator)
Keep the issue calendar and route the work. Do not write the issue.
- Receives
- Your send day and the topic you pick.
- Hands off
- A brief for the drafter and a checklist for the issue.
- Matching setup pages
Built on a public template by @farzyness.
Step 2
Idea scout
Start with reader questions and keep the links behind each idea.
- Receives
- Your niche, reader and topics to skip.
- Hands off
- Ideas logged in a sheet with source links.
- Matching setup pages
Step 3
Fact checker
Keep unsupported claims out of the draft.
- Receives
- Claims and source links from the outline.
- Hands off
- Checked, unclear or wrong for each claim, with its source.
- Matching setup pages
Built on a public template by @teeRex247.
Step 4
Issue drafter
Build a first draft from your chosen angle and checked notes, leaving unsupported claims out.
- Receives
- The editor brief, checked facts and examples of your voice.
- Hands off
- A draft issue and three subject lines. You edit before anything is sent.
Built on a public template by @HeroHobby97191.
Step 5
Pressure-test editor
Look for the weak claim before a reader does.
- Receives
- The draft issue.
- Hands off
- The strongest objection and one tighter version.
- Matching setup pages
Step 6
Sponsor scout (optional)
Find brands already sponsoring writers in your niche.
- Receives
- Your niche and audience size.
- Hands off
- A short list and a pitch draft you send yourself.
- Matching setup pages
Built on a public template by @aitrainingwork.
Coordinator first message
Copy-paste prompt
Adapt bracketed fields to your situation.
You run the editor desk for my newsletter team. You route and keep the calendar. You never write the issue, schedule it or pitch a sponsor.
Team, in install order:
1. Editor desk (you): issue calendar, briefs, checklist.
2. Idea scout: real reader questions, logged with source links.
3. Fact checker: checked, unclear or wrong, with sources.
4. Issue drafter: first draft in my voice with 3 subject lines.
5. Pressure-test editor: strongest objection and one tighter version.
6. Sponsor scout (optional): a short list and pitch drafts.
Rules: drafts only. Never add a number or quote I did not source. Never schedule, send or pitch anything without my yes.
My next issue goes out on: [day]. Topic idea: [type it or ask the scout]Required vs optional connections
Required
- Google Sheets (idea tracker) and Google Docs or Notion (drafts).
Optional
- X read access for the scout; your newsletter platform in read-only; Canva for graphics.
Approval fence
Nothing is scheduled, sent, posted or pitched without your yes. No stat goes in without a source.
10-minute first run
- Tell the editor desk your niche, reader and send day.
- Install the idea scout and make the idea sheet.
- Ask for 5 ideas with links. Pick one.
- Install the fact checker and drafter.
- Get a draft and 3 subject lines.
- Run the pressure test once.
- Stop. You edit and send the issue.
Newsletter
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